Virtual Employee Overview and How to Hire Virtual Assistants

Virtual Employee Overview and How to Hire Virtual Assistants

More and more small business owners are pushing aside their fears and hiring virtual assistants.  Gone are the days when you have to pay an assistant a full time wage to sit beside you all day to do a part time job.  Virtual assistants work only when you need them to, and can save you thousands of dollars in overhead costs.


This video will cover five steps you can take to get you on your way to finding your first virtual employee.


Step one: Your first step is to make a list of tasks that you would like a virtual assistant to do. This can include: managing your calendar and scheduling; data entry; invoicing and bookkeeping; maintaining your website, blogging and maintaining other social media; arranging couriers and appointments; offering technical support, consulting advice or conducting research to name a few.  Now days virtual assistants are doing an amazing variety of tasks.


With email, and programs like Skype, Google docs and other cloud applications the possibilities for virtual support are endless.


Step two: Your second step is to actively find a virtual assistant: Your assistant can be in the same city if you need to meet sporadically, or half way around the world (in the Philippines, for example) depending on your requirements.  You can post an ad on a website or in the papers as you normally would when hiring an on-site employee, or you can use outsourcing agencies that are based all around the globe.  Collect resumes and research outsourcing agencies and narrow down your list to the best qualified candidates.


Step three:  Once you have a list of potential virtual employees, the third step is to do your due diligence and interview them as you would a regular employee.  Ensure their skills, knowledge, experience and language skills enable them to complete the tasks you require them to do.  Most importantly, check their references and do a back-ground check, especially if you will never be meeting them in person.


Step four: The forth step is to set up a small trial project so you can test their skills and see if they perform to your expectations, ensure they are competent in the areas you require and that you have good communication.  Hiring a virtual employee requires the same due diligence as required to hire an employee to work in a physical location, maybe even more so since this employee will not be able to be supervised in the same way as an on-site employee.


Step five: Your fifth and last step is to organize a training session and orientation to your business and begin to develop your virtual business relationship.  When hiring a virtual employee it’s important to make preparations to start off in a well-organized manner.  Taking the time to detail processes and procedures will go a long way in outlining your preferred approach to carrying out tasks.  Time spent creating process maps and outlining a procedure manual will save a lot of time and energy in the future.  If you don’t have time to prepare these consider using a human resource firm like myHRpros to help you.


After completing these five logical steps (making a list of tasks, advertise for a virtual assistant, interviewing, testing and training) you will discover just how much overhead costs you can save and will wonder why you didn’t look for a virtual assistant earlier.


Visit our website at for a job interview template to use when hiring a virtual assistant.